Wednesday 14th May
Present:
Pete Hannah, Keith Clark, Dave Martin, Tom Tedds, Dave Braisby
Apologies: Suze and Sian
Agenda
1. New ‘playlist’ format
Keith reported that the new way of ordering the play-list seemed to be working well. Complaints seemed to have stopped and no-one as yet has objected to where they have been placed on the list. Committee will continue to monitor this will help of club MC’s
2. Sound system
Discussion took place re: updating our sound system. It was agreed that a small group from the club (probably DTK, Tom, Wally and Chalky) would visit a provider of systems to ascertain and take their advice on the best system for our use.
They will then advise the committee on price and suitability
It was also suggested that we keep the old system to ‘lend out’ for any external gigs/ parties as we deem appropriate to protect the new one from damage
3. 5th/6th July offer of Marquee
Sean Ryan – via Dave B- has offered us the use of a Marquee on the Stute playing field on either Saturday 5th or Sunday 6th July to allow us to have a small open-air event
The committee agreed that a small get together on the afternoon of the 5th – weather permitting- would be a good idea
We decided to organise it like a normal club session but to also invite local clubs to come along
Pete /Keith collecting names of volunteers/performers for day!
Dave B said he is willing to organise the ‘electrics’ etc prior to the event and the committee asked Dave B to thank the Stute for their kind offer
4. The Library venue- Eastwood
The owners of an acoustic bar –The Library – in Eastwood visited the Stute a few months ago and expressed an interest in hosting a similar night at their venue. Pete visited the club, which is situated adjacent to DH Lawrence’s house in
Eastwood, and has a small stage, a bar and a ‘cabaret’ seating arrangement. Pete spoke to one of the owners who said that we could have any night except Friday and Saturday
The committee considered the offer but felt that, at this point in time, it would be difficult to get sufficient performers and interest together to make it a viable proposition
Agreement to keep contact details for future reference
5. Club logo
Pete presented a series of possible ‘logos’ for the club to the committee – these being drawn by Dave Martin! The committee agreed that the idea of a club logo was a good one and that we should consider the possible production of a banner or t-shirts etc when funding allows.
The logo selected was:
Pete to mail this image to Keith for website and to Tom who said he might be able to produce a banner for us.
Committee to consider using other images presented by Dave for a poster to put up at the club to inform visitors of website and club diary of events etc.
6. Contact list
Pete in process of drawing up contact list for committee to improve communication
7. Feature night – guest nights
Committee agreed that the present policy was working well and that we would not be booking any more acts this year
Tom to contact ‘Circular City’ who are due to play at the end of May to find out what their current line-up is
8. Treasurers report
Tom reported some difficulties in the transfer of our account from the past treasurer to himself – mainly pertaining to his ability, as club Treasurer, to sign valid cheques. It seems the bank has not processed the forms filled in and transferred at the last AGM. Tom to address this.
Tom also reported that our account is healthier than first expected due to a delay in accessing key account information.
9. Any other business
· Ground rules/policy.
Pete asked the committee to consider – for the next meeting- a review or updating of basic ‘ground rules’ for club nights. This is to gain some clarity for organisers/MC’s etc about issues such levels of noise, conduct, what we view a ‘suitable’ material for a typical club night and the kind of audience we are trying to attract etc. It is hoped this will generate a useful discussion and some level of agreement on this difficult area.
Next meeting: Wednesday 18th June 2008 7pm at the Stute